COORDINATION QUESTIONNAIRE | FIRST MEETING

Thank you for meeting with me! This questionnaire will help me better understand your vision, priorities, and needs for your wedding day. Please feel free to leave any sections blank if you’re unsure – we’ll discuss everything together.

Couples names

Wedding date

Estimated Guest Count

Venue name

PLANNING PROGRESS

WEDDING VISION

How would you describe the style / vibe of your wedding?

Colour Palette

Do you have a Pinterest board or inspiration images?

Are there any special décor or floral installations planned? Especially large scale?

Are there any statement moments or features you want included?

Do you envision a children-friendly wedding or adults-only?

THE CEREMONY

Ceremony start time

Estimated ceremony length

Ceremony Location

Indoor

Ourdoor

Who will officiate the ceremony?

Are there any cultural, religious, or family traditions that must be included?

Any special request, special moments, something I need to be aware of, sensitive topics?

Will there be bridesmaids / groomsmen / flower girls / ring bearers? (How many?)

RECEPTION OVERVIEW

Will there be a cocktail hour/ Canapes?

Dinner style (plated / buffet / harvest table / stations)

Bar service (cash bar / open bar)

Are speeches planned? How many?

First dance? Parent dances?

Cake cutting/ champagne tower/ other planned?

Are bouquet & garter toss / games planned?

VENUE LOGISTICS

Do ceremony and reception take place at the same venue?

Yes

No

Are there any venue rules or restrictions we should know about? (e.g. preferred suppliers, cut-off times, décor limitations, no candles)?

When can vendors access the venue?

Venue coordinator name and contact details

Is there a backup plan for weather (especially if outdoors)?

WEDDING PARTY

Number of bridesmaids

Number of groomsman

Getting ready location (bride)

Getting ready location (groom)

Hair & makeup schedule arranged?

IMPORTANT PRIORITIES

What are the three most important things to you for your wedding day?

How do you want the day to feel for you and your guests?

Are there any family dynamics or sensitivities we should be aware of?

What concerns you most about your wedding day?

What are the “non-negotiables” for you?

PERSONAL TOUCHES

How did you meet, and are there personal details we can weave into your décor, flowers, or stationery?

Do you have a signature drink, song, or shared hobby that could inspire design or flow?

Are there family heirlooms, cultural items, or meaningful objects you’d like incorporated?

COORDINATION - COMMUNICATION

How would you prefer to communicate

Email

Scheduled online meetings

Other

How often would you like updates from me?

Would you like any of the following? Select all applicable

Shared Drive

Digital wedding planner

Printable calender

Digital honeymoon planner

ADD ONS

Are you interested in next-day coordination (brunch, gift collection, décor breakdown)?

Yes

No

Are you interested in a venue visit meeting?

Yes

No

Are you interested in Wedding Content Creation?

Yes

No